By registering your child, you agree to the following:

LEARNING CENTER RULES, POLICIES & PROCEDURES

 

Learning Center Parent Information Sheet

 

Program Mission

To foster a love for learning in children, help them reach their full potential, and create a safe space for them to develop social and emotional skills that facilitate success in life.

 

Program Description

The Learning Center runs Monday-Friday from 3:00-5:30pm. As a class, children will eat a healthy snack, be active in our gym, and participate in a different group activity each day.

 

Holidays and Bad Weather

The Learning Center follows the Tulsa Public Schools holiday calendar. The Learning Center will also be closed if Tulsa Public Schools is closed for bad weather or holidays.

 

Check-in/Check-out Procedures, Transportation, Authorization for Pick-up

 

Children from Wayman Tisdale Fine Arts Academy will be bussed by a TPS school bus to the Northwest Tulsa HUB every day after school where they will be checked in by their Learning Center teacher. No child is permitted to walk to the HUB from Wayman Tisdale Fine Arts Academy. The parent/guardian of students who choose to walk will be notified immediately and expected to pick the child up from the Hub. 

 

If your child will not be attending Learning Center, please do not let them ride the bus to the HUB and pick them up from the HUB. They must be picked up from school.

 

Parents/legal guardians will identify on their child’s registration form who can and cannot pick up their child. The Learning Center is dedicated to the safety of the children in our program and will be requiring adults to show their ID upon pickup.

 

If a parent or legal guardian wishes to add more people to the “Can pick up” or “Cannot pick up” list, they will need to provide the notice in writing, by delivery or email to jrogers@cgtulsa.org. This policy is in place to maintain the safety of the children in our Learning Center.

The Learning Center uses a checkout system to ensure that every child is picked up by a safe and approved individual. Children will not be allowed to leave the Learning Center without an approved individual. Upon pick-up, a staff member or volunteer will require that each individual show proper identification to ensure they are on the “List of people who can pick up my child(ren).” We take very seriously the safety of the children in our programming and will not release a child to any individual we do not recognize without a proper identification card.

 

Late Pick-up Policy

 

The Learning Center closes at 5:30pm, therefore we ask authorized adults to arrive by 5:30pm. If a 5:30pm arrival is unlikely on occasion, parents will need to call the Learning Center at (539) 867-3692 so a staff member can speak to the child about the delay. Three late pickups without notifying the Hub will result in your child’s enrollment being discontinued.

 

Attendance Policy

 

The program manager will be in contact with Wayman Tisdale Fine Arts Academy every day to maintain daily attendance information. If a child does not attend school, they cannot attend our program the day the absence occurred. If a child has chronic absenteeism from school (10 percent or more of school days, or around 18 days during a school year) we will unenroll them from our program. We are a partner with Wayman Tisdale Fine Arts Academy and want to encourage good attendance at school. Since we cannot confirm the attendance of children who attend Virtual Academy or other schools, parents/guardians of those children will be asked to make sure their child is attending their school, and to not send them to the HUB if they did not attend.

 

If a child misses three days in a row, or five total days without explanation, the program manager will remove them from Learning Center programming.

 

Other After-School Activities

 

It is our expectation at the Learning Center that any child who is enrolled in our program attends on a regular basis, that is Monday-Friday. If your child attends another after-school program, please fill out the days which your child attends on the “Other After-School Activities” form so we know when to not expect your child. Your child will not be able to attend Hub on the days in which they are enrolled in other programs unless a Hub staff member is notified in advance.

 

Staff

 

Our staff is dedicated to promoting the well-being of your child(ren) at the Learning Center. All Learning Center staff members have passed a background check and are CPR and First Aid certified.

 

Supervision

 

Children will be well supervised, and trained staff and volunteers will remain with children at all times.

 

Care of Children Who Are Ill

Children who become ill while in our care may be sent home if:

  • The child’s illness is keeping him or her from comfortably taking part in activities,

  • The sick child needs more care than the staff can provide without affecting the health and safety of other children, or

  • Other children could get sick from being near the sick child.

  • See our Covid-19 Response form to learn about our policies and procedures around Covid-19.

 

Emergency Preparedness

The Learning Center has developed and practices emergency plans for:

  • Serious injuries or illnesses

  • Lost or abducted child

  • Poison exposure, including exposure to toxic substances

  • Potentially violent situations in the program, including individuals with threatening behaviors

  • Natural disasters, including tornado, blizzard, flood, or earthquake - The Learning Center will not be in session if Tulsa Public Schools cancels school for bad weather.

  • Fires

  • Disruption of utilities, including loss of electricity, gas, water

 

Security

Entrances are protected from unauthorized visitors by remaining locked from the outside. During enrollment parents can write the names of adults who are not allowed to pick up their child(ren).

Methods of Communication

  • Feel free to share any concerns or questions that may arise.

  • You may call the Learning Center at any time at (539) 867-3692.

  • You can request a meeting with the Jane Rogers, the program manager at any time.

 

Weapons

There are no weapons permitted at the facility. The HUB/Learning Center has a “No Weapons on Site” policy.

 

Confidentiality

 

Every child’s information will be kept confidential. The Common Good will not share a child or a family’s personal information unless child abuse or neglect is reported or suspected.

 

Review and Revision of Policies, Plans, and Procedures

The policies and procedures are revised and updated as we learn new information and as we receive input from families, so feel free to provide input or ask questions at any time.

THE COMMON GOOD YOUTH PROGRAMS - BEHAVIORAL AGREEMENT

 

Parents/Guardians and Students, please review this agreement together, sign it, and return it to The Common Good. The Common Good Youth Programs staff is excited to offer events and activities to our students and their friends.

 

We agree to in order to make each program and/or event a positive one:

 

  1. Your adult leaders will respect you, so please respect them.

  2. Do not leave designated event areas without an approved adult leader.

  3. No stealing.  Be respectful of other’s property.

  4. No fighting. Physical or verbal. No inappropriate, hurtful, or abusive language.

  5. No alcohol, tobacco of any form, drugs (other than approved prescriptions), pornography, or weapons will be allowed. Note: Violation of any part of this rule will result in notification of parent/legal guardian and suspension from the program.

  6. Observe all rules of participating facilities and businesses as described for each specific event.

  7. No sexual contact of any kind, between any persons regardless of age or gender.

  8. Parents and legal guardians: by signing this, you agree to work hard to make sure your child is picked up from our program on time every day.

 

Breaking any rule will result (except where noted) in notifying the Parent/Guardian of any and all disciplinary action. 

 

We have read and intend to comply with all the rules outlined above and agree to abide by all disciplinary measures described.

OTHER AFTER SCHOOL PROGRAMS

 

It is our expectation at the Learning Center that any child who is enrolled in our program attends on a regular basis, that is Monday through Friday. Enrollment preference will be given to children who are not enrolled in any other after-school programming.

RELEASE OF LIABILITY

 

In consideration of my child participating in The Common Good’s Learning Center activities. We/I, do for ourselves (myself) and for and on behalf of my/our child-participant do hereby release, forever discharge and agree to hold harmless The Common Good and its employees, Board members, volunteers, and agents thereof from any and all liability, claims, or demands for personal injury, sickness or death, as well as property damage and expenses, of any nature whatsoever which may be incurred by the undersigned and child-participant that occur while said child is participating in the activity sponsored by The Common Good.

 

Furthermore, We/I and for and on behalf of our/my minor child-participant if under the age of 21 years hereby assume all risk of personal injury, sickness, death, damage and expense as a result of participating in recreation and work activities involved therein.

 

The undersigned further hereby agree to hold harmless and indemnify The Common Good, its employees, board members, volunteers, and agents, for any liability sustained by The Common Good as the result of the negligent, willful or intentional acts of said participant, including expenses incurred attendant thereof. 

 

RELEASE FOR MEDIA RECORDING

I, the undersigned, do hereby consent and agree that The Common Good, its employees, Board members, volunteers, and agents have the right to take photographs, videotape, or digital recordings of me and use these in any and all media, now or hereafter known, and exclusively for the purpose of advertising or promoting The Common Good or any entities with which we partner.  I further consent that my name and identity may be revealed therein or by descriptive text or commentary.

 

I do hereby release to The Common Good, its Board, employees, volunteers, and agents all rights to exhibit this work in print and electronic form publicly or privately and to market and sell copies. I waive any rights, claims, or interest I may have to control the use of my identity or likeness in whatever media used.

 

I understand that there will be no financial or other remuneration for recording me, either now or in the future.

 

I also understand that The Common Good is not responsible for any expense or liability incurred as a result of my participation in this recording.

 

I represent that I am at least 18 years of age, have read and understand the foregoing statement, and am competent to execute this agreement.

MEDICAL RELEASE AND AUTHORIZATION

 

In case of emergency, I hereby give our (my) permission to take said participant to a doctor or hospital and hereby authorize medical treatment, including but not in limitation to emergency surgery or medical treatment, and assume the responsibility of all medical bills, if any.

 

Further, should it be necessary for the participant to return home due to medical reasons, disciplinary action or otherwise, we (I) hereby assume all transportation costs.